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A Content Management System (CMS) such as a document management system (DMS) is a computer application used to manage work flow needed to collaboratively create, edit, review, index, search, publish and archive various kinds of digital media and electronic text.
The content managed by a CMS includes images, media, audio files, electronic documents and Web content (but can be enhanced to include absolutely anything). The idea behind a CMS is to make these files available inter-office, as well as over the Web via the website. A CMS can also be used as an archive & usually CMS's have built in rollback functionality & recovery tools. Many companies use a CMS to store files in a non-proprietary form & to share files with ease, as most systems use server-based software, further broadening file availability.
"Workflow" is the idea of moving an electronic document along either for approval or for adding content. Some CMS's will easily facilitate this process with e-mail notification and automated routing. This is ideally a collaborative creation of documents. A CMS facilitates the organization, control, and publication of a large body of documents and other content, such as images and multimedia resources.
A Web Content Management System (WCMS) is a content management system implemented as a web application, for creating and managing HTML content. It is used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates content creation, content control, editing, and many essential web maintenance functions.
Usually the software provides authoring (and other) tools designed to allow users with little or no knowledge of programming languages or markup languages to create and manage content with relative ease of use.
Most systems use a database to store content, metadata, and/or artifacts that might be needed by the system, making them recoverable & providing an entire site backup.
A presentation layer displays the content to regular website visitors based on a set of templates. The templates are often XSLT files.
Administration is typically done through browser-based interfaces.
A Content Management System (CMS) differs from website builders like Microsoft FrontPage or Adobe Dreamweaver. A CMS allows non-technical users to make changes to an existing website with little or no training. Web content management systems typically require an experienced coder to set-up and add features, but it is primarily a website maintenance tool for non-technical administrators.
Web content management systems capabilities
A web content management system is a software system used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates document control, auditing, editing, and timeline management. A Web CMS provides the following key features:
Automated templates
Create standard output templates (usually XHTML and XML) that can be automatically applied to new and existing content, creating one central place to change that look across a group or content of a site.
Easily editable content
Once your content is separated from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content.
Scalable feature sets
Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality.
Workflow management
Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it is not published on the website until the copy editor cleans it up, and the editor-in-chief approves it.
Document management
CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.
Content virtualization
CMS systems may provide a means of allowing each user to work within a virtual copy of the entire website, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.
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